Privacy policy

Privacy Policy

Effective Date: August 25, 2026

Camp Evergreen™ (“Camp Evergreen,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information provided by campers, parents and guardians, authorized adults, staff, volunteers, and visitors to our website.

This Privacy Policy explains what information we may collect through the Camp Evergreen website, how we use and protect that information, and the choices available to you.

By using the Camp Evergreen website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

Depending on how you interact with Camp Evergreen, we may collect the following categories of information.

A. Parent, Guardian, and Adult Information

When registering a camper, contacting us, or participating in Camp Evergreen programs, we may collect:

  • Parent or guardian name

  • Email address

  • Telephone number

  • Mailing address

  • Relationship to the camper

  • Emergency contact information

  • Authorized pickup and release information

  • Communication preferences

  • Other information necessary to administer the program

B. Camper Information

For registration, safety, supervision, transportation, and program administration, we may collect information about participating campers, including:

  • Camper name

  • Date of birth or age

  • Grade level

  • School information

  • Parent or guardian information

  • Emergency contacts

  • Authorized pickup/release information

  • Program or session information

  • Dietary restrictions and food allergies

  • Medical or health information necessary for safe participation

  • Medication or treatment information when voluntarily provided and required for program administration

  • Accessibility or accommodation information

  • Other information reasonably necessary to operate Camp Evergreen safely

We ask parents and legal guardians to provide information concerning minors. Please do not submit information about another individual unless you are authorized to provide that information.

C. Payment and Transaction Information

If you purchase a Camp Evergreen program, service, merchandise, or other offering, payment information may be processed through our third-party payment or commerce providers.

Camp Evergreen may receive transaction-related information such as:

  • Purchaser name

  • Billing information

  • Transaction amount

  • Payment status

  • Order or registration information

  • Limited payment information necessary to identify a transaction

We generally do not directly store complete credit card numbers or payment authentication information on our website. Payment information may instead be processed by third-party payment providers according to their own privacy policies and security practices.

D. Website and Technical Information

When you visit our website, certain information may be collected automatically, including:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Referring website

  • Date and time of visits

  • General website usage information

  • Cookies and similar technologies

This information may be used to maintain website functionality, understand website traffic, improve our services, and protect the security of our website.

2. How We Use Information

Camp Evergreen may use personal information to:

  • Process camper registrations

  • Communicate with parents, guardians, campers, and authorized adults

  • Provide camp programs and services

  • Coordinate transportation, lodging, activities, and excursions

  • Manage emergency contacts and authorized pickup/release

  • Support camper health, safety, accessibility, and accommodation needs

  • Respond to inquiries

  • Process payments and registrations

  • Provide registration confirmations and important program communications

  • Send administrative notices

  • Improve our website, programs, and customer experience

  • Prevent fraud, misuse, or unauthorized activity

  • Comply with applicable legal, regulatory, insurance, or safety requirements

  • Protect the rights, safety, and property of Camp Evergreen and others

We will not use health, allergy, medication, emergency-contact, or other safety-related information for unrelated marketing purposes.

3. Information About Children

Camp Evergreen programs may serve children and teenagers.

We recognize that information concerning minors requires additional care. We encourage parents and legal guardians to supervise the information submitted about their children.

We may collect information about a camper when a parent, guardian, school, authorized organization, or other authorized adult provides that information for legitimate program, registration, safety, or administrative purposes.

We do not knowingly use children's personal information for behavioral advertising or unrelated marketing purposes.

Where required by applicable law, Camp Evergreen will obtain appropriate parental or guardian consent before collecting or using personal information from children.

4. Health, Allergy, Medication, and Accessibility Information

Camp Evergreen may collect information necessary to safely operate its programs, including information regarding:

  • Food allergies

  • Medical conditions or restrictions

  • Medications

  • Emergency treatment

  • Dietary restrictions

  • Accessibility needs

  • Accommodations

  • Other health or safety considerations relevant to participation

This information is used only to the extent reasonably necessary for program administration, safety, emergency response, accommodations, transportation, food service, lodging, or other legitimate operational needs.

Access to sensitive camper information may be limited to individuals who have a legitimate need to know, such as designated Camp Evergreen personnel, medical or emergency responders, transportation providers, lodging or activity partners, or other service providers when necessary to provide the program or protect camper safety.

5. How We Share Information

Camp Evergreen does not sell personal information for money.

We may share information with trusted third parties when reasonably necessary to operate our business and provide Camp Evergreen programs.

These parties may include:

  • Payment processors

  • Registration and reservation platforms

  • Website and technology providers

  • Transportation providers

  • Hotels and lodging providers

  • Activity and attraction providers

  • Food-service providers

  • Emergency or medical personnel

  • Insurance providers

  • Professional advisors

  • Government agencies or law enforcement when legally required

  • Other service providers necessary to fulfill a requested service

We seek to limit information shared with third parties to information reasonably necessary for the applicable purpose.

Camp Evergreen does not authorize third parties to use camper health, allergy, medication, emergency, or similar sensitive information for independent marketing purposes.

6. Cookies and Similar Technologies

Our website may use cookies, pixels, analytics tools, and similar technologies to:

  • Keep the website functioning properly

  • Remember preferences

  • Understand website traffic

  • Improve website performance

  • Measure marketing effectiveness

  • Detect security issues

You may be able to control cookies through your browser or device settings. Disabling certain cookies may affect website functionality.

7. Third-Party Websites and Services

The Camp Evergreen website may contain links to third-party websites, registration platforms, payment providers, hotels, attractions, transportation companies, social media platforms, or other external services.

Once you leave the Camp Evergreen website, the privacy practices of the third party may apply.

Camp Evergreen is not responsible for the privacy practices, content, security, or policies of third-party websites or services.

We encourage parents and guardians to review the privacy policies of third-party services before submitting personal information.

8. Communications

We may use contact information to send:

  • Registration confirmations

  • Program updates

  • Schedule changes

  • Safety information

  • Emergency communications

  • Payment or account notices

  • Important administrative information

  • Information about Camp Evergreen programs and services

Marketing communications will include an appropriate method for opting out when required by applicable law.

Please note that opting out of marketing communications does not necessarily stop essential administrative, registration, safety, or emergency communications.

9. Data Security

Camp Evergreen takes reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

However, no website, electronic transmission, database, or storage system can be guaranteed to be completely secure.

You should exercise caution when transmitting sensitive information online.

10. Data Retention

We retain personal information for as long as reasonably necessary to:

  • Provide Camp Evergreen services

  • Maintain registration and business records

  • Meet safety and operational requirements

  • Resolve disputes

  • Enforce agreements

  • Meet legal, accounting, insurance, or regulatory obligations

Retention periods may vary depending on the type of information and the purpose for which it was collected.

Sensitive camper information may be retained only as long as reasonably necessary for legitimate operational, safety, legal, or recordkeeping purposes.

11. Your Privacy Choices and Rights

Depending on your location and applicable law, you may have rights concerning personal information we maintain about you or your child.

These rights may include the ability to:

  • Request access to personal information

  • Request correction of inaccurate information

  • Request deletion of certain information

  • Request information about how personal information is used or disclosed

  • Withdraw consent where applicable

  • Opt out of certain marketing communications

  • Exercise other rights provided by applicable privacy laws

Certain exceptions may apply, particularly when information must be retained for safety, legal, regulatory, contractual, or other legitimate purposes.

To make a privacy-related request, please contact us using the information provided below.

12. Parents and Guardians

A parent or legal guardian may contact Camp Evergreen regarding information submitted about their child.

To protect camper privacy and safety, we may need to verify the identity and authority of the person making a request before releasing, changing, or deleting information.

We may also decline a request when doing so is necessary to protect the health, safety, legal rights, or privacy of the camper or another individual, or when permitted or required by law.

13. Washington Residents

Camp Evergreen operates in Washington State. Washington residents may have additional privacy rights under applicable Washington law.

If you believe you have a privacy right that applies to your personal information, you may contact us using the information below.

Camp Evergreen will evaluate privacy requests based on the laws applicable to the requesting individual and the circumstances of the request.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business, programs, technology, or applicable legal requirements.

When we make material changes, we may update the “Effective Date” at the top of this policy and provide additional notice when appropriate.

We encourage you to review this Privacy Policy periodically.

15. Contact Us

If you have questions about this Privacy Policy, want to make a privacy request, or have concerns about how personal information is handled, please contact Camp Evergreen through the contact information provided on our website.

Camp Evergreen™
A program of Evergreen Adventure Group™
Washington State, USA

Website: www.CampEvergreenPNW.org
Privacy Contact: CampEvergreenWA@gmail.com

Important Notice

This Privacy Policy is intended as a general website privacy policy and should be reviewed and customized based on Camp Evergreen's actual registration systems, payment processors, website analytics, third-party vendors, camper age ranges, and applicable federal and state privacy requirements before publication.

Camp Evergreen should also maintain separate Terms & Conditions, Camper Registration/Participation Agreement, Photo & Media Release, Medical/Health Forms, Emergency Authorization, and Parent/Guardian Consent documents where applicable.