Terms of service

Camp Evergreen™ Terms & Conditions

Effective Date: August 25, 2026
Last Updated: August 25, 2026

Welcome to Camp Evergreen™, an educational adventure program operated by Evergreen Adventure Group™ (“Evergreen Adventure Group,” “EAG,” “Camp Evergreen,” “we,” “us,” or “our”).

These Terms & Conditions (“Terms”) govern your access to and use of the Camp Evergreen website, registration services, programs, camps, expeditions, educational experiences, travel experiences, and related services (collectively, the “Services”).

By accessing this website, submitting a registration, making a payment, purchasing a program, or participating in a Camp Evergreen program, you acknowledge that you have read, understood, and agree to these Terms.

If you are registering a minor, you represent that you are the minor’s parent or legal guardian or that you have appropriate legal authority to act on the minor’s behalf.

1. About Camp Evergreen

Camp Evergreen is an educational adventure program designed to provide students with experiential learning opportunities involving areas such as science, technology, engineering, aviation, aerospace, exploration, leadership, travel, and related educational subjects.

Program activities, itineraries, destinations, accommodations, transportation, instructors, speakers, facilities, and educational experiences may vary by session.

Camp Evergreen reserves the right to modify program details when reasonably necessary due to weather, safety considerations, transportation issues, venue availability, operational requirements, vendor changes, governmental requirements, or other circumstances beyond our reasonable control.

2. Eligibility

Eligibility requirements vary by program and session.

Unless otherwise stated for a specific program, participants must satisfy the age, grade, enrollment, and other eligibility requirements published for that program.

Camp Evergreen may require documentation confirming a participant’s age, grade level, school enrollment, identity, emergency contacts, medical information, parental or guardian authorization, or other information necessary for participation.

Camp Evergreen reserves the right to decline or cancel a participant’s enrollment if the participant does not satisfy the published eligibility requirements.

3. Parent or Legal Guardian Authorization

Participants under the age of 18 must have the required authorization of a parent or legal guardian before participating in Camp Evergreen programs.

The parent or legal guardian is responsible for:

  • Providing accurate registration information;

  • Completing all required authorization and health forms;

  • Providing accurate emergency-contact information;

  • Disclosing relevant allergies, medical conditions, medications, dietary restrictions, accessibility needs, and other information necessary for safe participation;

  • Ensuring required forms are submitted by applicable deadlines;

  • Reviewing program requirements and expectations with the participant; and

  • Ensuring the participant understands and agrees to follow Camp Evergreen rules.

Submitting false, incomplete, or materially misleading information may result in removal from a program without a refund where permitted by the applicable cancellation policy.

4. Registration

Registration is not considered complete until all required information, documentation, and applicable payments have been received and accepted by Camp Evergreen.

Camp Evergreen may establish enrollment deadlines, documentation deadlines, payment deadlines, waitlists, participant limits, and other registration requirements.

Space in a program may be limited. Registration availability is not guaranteed until Camp Evergreen confirms enrollment.

If a program reaches capacity, Camp Evergreen may establish a waitlist.

5. Program Fees and Payments

Program pricing will be displayed or otherwise communicated to the purchaser before enrollment.

Depending on the program, fees may include some combination of:

  • Educational programming;

  • Admission fees;

  • Activities and excursions;

  • Transportation;

  • Lodging;

  • Meals or designated meal allowances;

  • Program materials;

  • Staff supervision;

  • Equipment or supplies; and

  • Other items specifically identified in the program description.

Unless expressly stated otherwise, participants and their families are responsible for personal expenses and items not included in the published program fee.

Payment schedules, deposits, installment requirements, balances, and deadlines may vary by program.

Failure to make required payments by the applicable deadline may result in cancellation of enrollment and/or forfeiture of amounts paid, subject to the applicable cancellation and refund policy.

6. Cancellation and Refunds

Cancellation and refund terms may vary by program.

Because Camp Evergreen may be required to make advance commitments to transportation providers, lodging facilities, attractions, educational institutions, instructors, venues, and other third-party providers, certain program expenses may become non-refundable once committed.

The cancellation and refund policy applicable to a specific program will control if it differs from these general Terms.

Camp Evergreen strongly encourages families to consider appropriate travel insurance or other coverage for eligible expenses.

Unless expressly stated otherwise, registration fees, deposits, convenience fees, processing fees, third-party fees, and other designated non-refundable charges may not be refundable.

7. Program Changes

Camp Evergreen makes reasonable efforts to operate programs according to published descriptions and itineraries. However, schedules and activities may change.

Camp Evergreen may modify:

  • Dates or times;

  • Locations;

  • Transportation arrangements;

  • Lodging accommodations;

  • Activities;

  • Attractions;

  • Educational programming;

  • Instructors or staff;

  • Vendors or service providers;

  • Meal arrangements; or

  • Other program components.

Changes may be necessary because of weather, safety, transportation disruptions, venue or attraction availability, public-health considerations, governmental actions, staffing, vendor cancellations, natural disasters, emergencies, or other circumstances.

Camp Evergreen will make reasonable efforts to provide participants and families with material updates when practicable.

8. Transportation

Camp Evergreen programs may involve buses, vans, aircraft, trains, rideshare services, charter transportation, or other transportation arrangements.

Transportation may be provided directly by Camp Evergreen or by independent third-party transportation providers.

Participants must follow all transportation rules and instructions provided by Camp Evergreen staff and transportation providers.

Participants may be required to remain seated, wear seat belts where available and required, follow boarding procedures, remain with their assigned group, and comply with applicable transportation rules.

Camp Evergreen is not responsible for delays, cancellations, schedule changes, traffic, mechanical issues, weather-related disruptions, airline disruptions, or other transportation circumstances outside its reasonable control.

9. Lodging

Programs involving overnight travel may utilize hotels, camps, dormitories, educational facilities, or other accommodations.

Room assignments and lodging arrangements may be determined by Camp Evergreen based on program requirements, participant age, gender or other appropriate operational considerations, accessibility needs, safety requirements, and facility availability.

Participants must follow all lodging rules and Camp Evergreen supervision requirements.

Camp Evergreen may remove a participant from lodging or a program if the participant engages in conduct that creates a safety concern, significantly disrupts the program, damages property, or violates applicable rules.

Parents or guardians may be responsible for property damage caused by their participant to the extent permitted by law.

10. Participant Conduct

Camp Evergreen is committed to maintaining a safe, respectful, educational, and inclusive environment.

Participants are expected to:

  • Follow instructions from Camp Evergreen staff;

  • Treat staff, instructors, vendors, other participants, and members of the public respectfully;

  • Remain with their assigned group unless given permission to separate;

  • Follow transportation, lodging, venue, and facility rules;

  • Protect personal and organizational property;

  • Follow applicable laws and regulations;

  • Respect boundaries and personal space;

  • Maintain appropriate behavior in public and private facilities; and

  • Follow all Camp Evergreen safety requirements.

The following conduct may result in disciplinary action or removal from a program:

  • Violence or threats;

  • Bullying, harassment, or intimidation;

  • Discriminatory or abusive conduct;

  • Sexual misconduct or inappropriate sexual behavior;

  • Theft;

  • Vandalism or intentional property damage;

  • Possession or use of prohibited substances;

  • Possession of weapons or prohibited items;

  • Leaving an assigned area without authorization;

  • Repeated refusal to follow staff instructions;

  • Conduct that creates a significant safety risk; or

  • Other serious violations of Camp Evergreen rules.

Depending on the circumstances, removal from a program may occur without a refund.

11. Prohibited Items

Camp Evergreen may prohibit participants from possessing or using items that present a safety, legal, operational, or programmatic concern.

Specific prohibited-item lists may be provided before each program.

Participants and parents/guardians are responsible for reviewing those requirements before departure.

12. Health, Medical, Allergy, and Accessibility Information

Camp Evergreen may require health and safety documentation before participation.

Parents or legal guardians are responsible for providing complete and accurate information regarding the participant's health, allergies, medications, dietary restrictions, accessibility needs, emergency contacts, and other information relevant to safe participation.

Camp Evergreen may request additional documentation when reasonably necessary to determine whether appropriate accommodations or safety measures can be provided.

Camp Evergreen will make reasonable efforts to accommodate documented accessibility needs when required by applicable law and when the requested accommodation can reasonably be provided within the scope of the program.

Camp Evergreen does not guarantee that every activity, facility, transportation method, or destination will be capable of accommodating every individual need.

13. Emergency Situations

In an emergency, Camp Evergreen staff may take reasonable steps to protect a participant's health and safety and may contact emergency services, medical professionals, parents/guardians, emergency contacts, or other appropriate persons.

Parents and legal guardians authorize Camp Evergreen to seek emergency assistance for a participant when reasonably necessary, subject to the separate medical authorization and emergency-care documents required for the applicable program.

Parents and guardians remain responsible for providing accurate emergency-contact information.

14. Assumption of Risk and Liability Release

Participation in Camp Evergreen may involve inherent risks, including but not limited to travel, transportation, outdoor activities, recreational activities, physical activity, educational demonstrations, weather, unfamiliar environments, lodging, public facilities, amusement or recreational venues, water-related activities, and other activities associated with educational travel and adventure programs.

Participants and their parents or legal guardians may be required to complete a separate Participant Waiver, Assumption of Risk, Release, and Indemnification Agreement before participation.

These Terms do not replace or eliminate any separate waiver or release required by Camp Evergreen.

Nothing in these Terms is intended to waive rights or protections that cannot legally be waived under applicable law.

15. Third-Party Providers

Camp Evergreen may utilize independent third-party providers, including transportation companies, airlines, hotels, restaurants, educational institutions, museums, attractions, activity operators, guides, instructors, and other service providers.

These providers are independent entities and are not necessarily employees, agents, or partners of Camp Evergreen.

Camp Evergreen does not control the policies, operations, facilities, personnel, or conduct of independent third-party providers.

Third-party services may be subject to additional terms, rules, restrictions, cancellation policies, or requirements imposed by those providers.

16. Personal Property

Participants are responsible for their personal belongings unless otherwise required by applicable law.

Camp Evergreen is not responsible for lost, stolen, damaged, or misplaced personal property except to the extent responsibility cannot legally be excluded.

Participants should avoid bringing unnecessary valuables or irreplaceable items to Camp Evergreen programs.

17. Photography, Video, and Media

Camp Evergreen may photograph or record participants during program activities for operational, educational, promotional, or archival purposes, subject to applicable consent requirements.

A separate media/photo release may be required for participants.

Parents and guardians should review the applicable media authorization before providing consent.

Where consent is required, declining media consent will not by itself affect eligibility to participate unless otherwise disclosed for a particular program.

18. Website Use

The Camp Evergreen website is provided for informational, registration, communication, and program-related purposes.

Users agree not to:

  • Use the website for unlawful purposes;

  • Attempt to gain unauthorized access to the website or its systems;

  • Interfere with website functionality;

  • Submit false or misleading information;

  • Upload malicious code or harmful material;

  • Copy or reproduce protected website content without permission; or

  • Use the website in a manner that could damage Camp Evergreen, Evergreen Adventure Group, or other users.

Camp Evergreen may modify, suspend, or discontinue portions of the website at any time.

19. Intellectual Property

Unless otherwise stated, Camp Evergreen and/or Evergreen Adventure Group owns or has appropriate rights to the content displayed on its website and associated program materials, including trademarks, logos, names, graphics, photographs, written content, designs, program concepts, and other materials.

“Camp Evergreen™,” “Evergreen Adventure Group™,” and other names, logos, program names, and marks may constitute trademarks or branding of Evergreen Adventure Group or its affiliates.

Users may not reproduce, modify, distribute, sell, publicly display, or commercially exploit Camp Evergreen materials without prior written permission.

20. Website Information and Errors

Camp Evergreen makes reasonable efforts to provide accurate information on its website.

However, website content may occasionally contain typographical errors, outdated information, pricing errors, availability errors, or other inaccuracies.

Camp Evergreen reserves the right to correct errors and update information at any time.

A website listing does not constitute a guarantee that a particular program, activity, price, accommodation, transportation option, or service will remain available.

21. Privacy

Camp Evergreen may collect personal information necessary to operate its programs, process registrations and payments, communicate with families, coordinate travel, provide emergency support, and meet legal or operational requirements.

Information involving minors will be handled with particular care.

Camp Evergreen's collection and use of personal information is governed by its Privacy Policy, which is incorporated into these Terms by reference.

Parents and guardians should review the Privacy Policy before submitting registration information.

22. Electronic Communications

By registering for a Camp Evergreen program or submitting information through the website, you consent to receive communications reasonably necessary to administer your registration or participation.

These communications may include:

  • Registration confirmations;

  • Payment reminders;

  • Program updates;

  • Schedule changes;

  • Required forms;

  • Travel information;

  • Emergency communications;

  • Safety information; and

  • Other program-related notices.

Marketing communications, where applicable, may be subject to separate consent and applicable law.

23. Force Majeure

Camp Evergreen will not be responsible for delays, cancellations, modifications, or inability to provide Services caused by circumstances beyond its reasonable control.

Such circumstances may include:

  • Severe weather;

  • Natural disasters;

  • Wildfires;

  • Flooding;

  • Earthquakes;

  • Public-health emergencies;

  • Government actions;

  • Transportation disruptions;

  • Labor disputes;

  • Facility closures;

  • Security threats;

  • Civil disturbances;

  • Acts of terrorism;

  • Utility or infrastructure failures;

  • Vendor failures;

  • Significant technological failures; or

  • Other extraordinary circumstances.

When reasonably practicable, Camp Evergreen will attempt to provide alternative arrangements or reasonable program modifications.

24. Cancellation by Camp Evergreen

Camp Evergreen may cancel or suspend a program when reasonably necessary due to safety, operational, financial, legal, transportation, facility, enrollment, staffing, or other circumstances.

If Camp Evergreen cancels a program, any refund or credit will be determined according to the applicable program-specific cancellation policy.

Amounts paid to third-party providers may be subject to their separate refund policies and may affect the amount Camp Evergreen is able to refund.

25. Removal From a Program

Camp Evergreen may require a participant to leave a program if the participant:

  • Presents a significant safety risk;

  • Violates Camp Evergreen policies;

  • Engages in serious misconduct;

  • Fails to follow staff instructions;

  • Provides materially inaccurate information;

  • Has an unresolved payment balance;

  • Violates applicable law; or

  • Otherwise cannot reasonably participate safely within the structure of the program.

If a participant is removed, the parent or legal guardian may be responsible for arranging and paying for transportation, lodging, supervision, or other costs associated with early departure, to the extent permitted by law and the applicable program agreement.

26. No Guarantee of Educational or Career Outcomes

Camp Evergreen provides educational and experiential programming.

Participation does not guarantee admission to any school, college, university, internship, employer, scholarship program, certification program, aviation or aerospace program, or other educational or career opportunity.

27. Links to Third-Party Websites

The Camp Evergreen website may contain links to websites operated by third parties.

These links are provided for convenience and informational purposes.

Camp Evergreen does not control third-party websites and is not responsible for their content, privacy practices, security, availability, or policies.

Users should review the terms and privacy policies applicable to third-party websites.

28. Indemnification

To the extent permitted by applicable law and any separate agreement signed by the participant or parent/guardian, the participant and/or parent or legal guardian may be responsible for losses, claims, damages, or expenses arising from the participant's intentional misconduct, violation of these Terms, violation of applicable law, or intentional damage to property.

Nothing in this section is intended to impose obligations that are prohibited by law.

29. Governing Law

These Terms will be governed by the laws of the State of Washington, without regard to conflict-of-law principles, except to the extent applicable law requires otherwise.

Any dispute will be subject to the jurisdiction and venue permitted under applicable law.

30. Severability

If any provision of these Terms is determined to be invalid, unlawful, or unenforceable, that provision will be interpreted or modified to the minimum extent necessary to make it enforceable, and the remaining provisions will remain in effect.

31. No Waiver

Failure by Camp Evergreen to enforce any provision of these Terms does not constitute a waiver of the right to enforce that provision in the future.

32. Changes to These Terms

Camp Evergreen may update these Terms from time to time.

Updated Terms will be posted on the website with a revised “Last Updated” date.

For participants already registered for a program, Camp Evergreen may provide notice of material changes when reasonably appropriate.

Continued use of the website after updated Terms are posted constitutes acceptance of the revised Terms to the extent permitted by applicable law.

33. Entire Agreement

These Terms, together with any applicable program-specific terms, registration agreement, cancellation/refund policy, participant waiver and release, medical authorization forms, media release, privacy policy, code of conduct, and other documents provided to participants or parents/guardians, constitute the applicable agreement governing participation in Camp Evergreen.

If a program-specific agreement conflicts with these general Terms, the program-specific agreement will control with respect to that particular program or transaction.

34. Contact Us

Questions regarding these Terms or Camp Evergreen programs may be directed to:

Camp Evergreen™
Evergreen Adventure Group™
Email: CampEvergreenWA@gmail.com
Website: www.CampEvergreenPNW.org

Acknowledgment

By using the Camp Evergreen website, registering for a program, making a payment, or participating in a Camp Evergreen program, you acknowledge that you have had an opportunity to review these Terms & Conditions and agree to comply with them.

Parent/Guardian Notice: If you are registering a minor, you are responsible for reviewing these Terms, the applicable program requirements, cancellation policy, waiver/release, health and safety documentation, and other required documents before completing registration.